Event Enquiry Form

Thank you for your interest in hosting an outdoor event at Somerton Recreation Ground.  It is important that you complete every applicable section of this Event Application Form as the more information you provide the quicker we can process your application.

If your application is approved you will receive confirmation of consent plus a copy of our Terms and Conditions for you to sign and return before the date of your event.  Please make sure that the person in charge of the event carries the confirmation of consent whilst on site.

A refundable damage deposit of £500 will be charged in all cases for commercial hire and a bond from the Voluntary and Community Sector.  Details of which will be found on the ‘Terms and Conditions’ which will be sent out if the event is approved.

Should you require any further information, contact Fred Bassett on 07923 869976.

PLEASE NOTE – This application form should be submitted at least 4 weeks before the date of your event.




Somerton Recreation Ground Event Application Form

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  • Please provide a SITE PLAN which shows the location of all activities and infrastructure. This should include where applicable:
    • The location of stalls, rides, apparatus, main arena, displays.
    • Access: Disabled access and any areas to be kept clear for access for safety reasons / emergency access.
    • First aid posts and ambulance parking site (if applicable).
    • Toilet accommodation including provision for disabled persons.
    • Generators and other power supplies
    • Storage provision for fuel (if applicable).
    • Seating / standing areas, marquees and tents etc.
    • Headquarters /event control area - an area or structure from which the Event will be controlled by the site manager.
  • Max. file size: 256 MB.
  • ommercial event organisers are required to have £10 million Public Liability Indemnity (PLI) cover.

    Voluntary and Community Sector not-for-profit organisations are required to have a minimum of £5 million PLI cover, but this may need to be increased to £10m depending on the nature and scale of the event.